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  • Ruben Opdenakker

How to build an efficient procurement organisation with limited resources

Updated: Jan 5

Building an effective procurement organisation with limited resources requires a strategic approach and the use of available tools and resources in the most efficient way possible. Here are five steps to help you get started.

1. Prioritise needs

With limited resources, it's important to focus on the most important and urgent procurement needs. This may involve conducting a thorough spend analysis to understand where your organisation is spending its money, and identifying the areas where cost savings or efficiencies can have the greatest impact.

2. Streamline processes.

Simplifying and standardising your procurement processes can help reduce the time and effort required to manage them, and can also improve the accuracy and consistency of your procurement decisions. This may involve using procurement software to automate routine tasks, or implementing policies and procedures to ensure that procurement activities are conducted in a consistent and transparent manner.

3. Leverage available tools and resources.

There are a number of tools and resources available to support procurement activities, such as procurement software, e-sourcing platforms, and procurement databases. By using these tools and resources effectively, you can gain access to a wider range of suppliers, negotiate better prices, and reduce the time and effort required to manage the procurement process.

4. Collaborate with other departments.

Procurement activities often involve collaboration with other departments, such as finance, operations, and legal. By working closely with these departments, you can ensure that procurement decisions align with the overall goals and objectives of the organisation, and that any potential risks or issues are identified and addressed early on.

5. Monitor and evaluate

Regular monitoring and evaluation of your procurement activities is important, even when resources are limited. This may involve tracking key metrics such as cost savings and turnaround time, and conducting regular performance reviews to identify opportunities for improvement. By regularly reviewing and adjusting your procurement processes, you can ensure that your procurement organisation is operating as efficiently and effectively as possible.


In conclusion, building an effective procurement organisation with limited resources requires a strategic approach and the use of available tools and resources in the most efficient way possible. By following these steps, you can ensure that your procurement organisation is able to support your organisations needs and objectives, even with limited resources.


Valcori is an online platform designed to assist procurement organisations with limited resources. It allows you to quickly set-up tenders and invite suppliers without the need for complex procedures and tooling.


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